How to Make Onboarding and SOP Training Videos

Internal training videos go stale for a boring reason: the process they document changes, and getting the original presenter back on camera to re-record it is more friction than anyone wants to deal with, so the outdated video just stays up. Scripting the procedure as narration instead of presenting it on camera removes that friction — updating the video means editing a script and re-recording the screen, not re-booking a person.

The workflow

1. Write the procedure as a script and generate it on GetMeAudio. Document the steps the way you'd write an SOP, then generate the narration. Flow's built-in GetMeAudio tab means this happens without leaving the app.
2. Record the actual steps in Flow, synced to that narration. Flow plays the script back like a teleprompter while you perform the real steps on screen, so "now open Settings and toggle this" lands exactly when Settings actually opens.
3. Export a finished training video. Trim, blur anything sensitive on screen live as you record, and export — accurate steps paired with clear narration.

Pause for every step, not just every topic

Internal process videos fail when a step gets mentioned a beat before or after it's actually performed on screen — a new hire following along loses the thread immediately. Write a pause into the script at every discrete step ("[pause — open the admin panel]"), so each step has room to actually happen on screen when the narration says it does.

Re-record the step that changed, nothing else

When a process changes, only the steps that changed need new narration and a new screen recording — the rest of the script and its matching recording are untouched. That's the practical reason narrate-first training videos stay current when live-presented ones don't: fixing one step is a small edit, not a full reshoot.

Privacy while recording internal tools

Internal software often shows data that shouldn't end up in a training video — customer records, internal URLs, other employees' names. Blur sensitive parts of the screen live while recording in Flow, or add and adjust the blur afterward before you export as a safety net — either way, it's caught before anything ships, not left to a separate editing pass you might forget.

Where this fits

• New-hire onboarding — a consistent walkthrough of internal tools that doesn't depend on whichever team member has time to do it live.
• SOP libraries — "how we do X here" videos that stay accurate because updating one is a small edit, not a reshoot.
• Compliance refreshers — a procedure video that can be re-recorded quickly whenever the underlying requirement changes.

Getting started today

Flow is available now for Mac and Windows — see the Flow page to download it. Write the procedure's script in the GetMeAudio editor, Preview it free, then record the procedure against it in Flow.